How to create a Camp Activity Schedule - ACV2

Summary

This guide provides step-by-step instructions to create a Camp Activity Schedule.

Before you begin:
Ensure you have already created a Camp Activity Template.
 

Note: Once a camp schedule has been booked by a customer, you can no longer change the duration. This is because you would be changing the agreed-upon time, so customers might not be able to attend anymore based on the new start/end time.

Step-by-Step Guide

1. Access the Activities Module

• From the Home Page, navigate to the Activities V2 Module.
  
  

2. Open the Schedules Section

• Click Schedules in the navigation menu.
  
  

3. Create a New Schedule

• Click Create a New Schedule.
  
  

4. Select an Activity Template

• Choose an existing Activity Template.
  
  

5. Configure Schedule Settings

• Complete the required fields:
  • Schedule Reference (optional, for internal use)
    
    
  • Start Date and End Date
    
    
  • Facility
    
    
  • Maximum Capacity
    
    
     
  • Pricing Option Availability
    
    
  • Extras (Optional)
    
    
     
  • Additional email text (optional). This field will inherit the template setting, but can be overridden here. If you change your mind, you can restore the template version.
    
    
• Click Save and Continue.
  
  
   

6. Create a Recurrence

• Click Create a New Recurrence.
  
  
• Set the Recurrence dates
  
  
   
• Choose the required Resource(s).
  
  
• (Optional) Add a Friendly Name for this location.
  
  
• Select the Instructor(s). (Optional)
  
  
• Set the Day(s) of the week.
  
  
• Select the Session Timings
  
  
• Click Save Recurrence.
  
• Click Continue.
  

7. Finalise the Schedule

• Review any scheduling conflicts.
• Click Save Draft Schedule.
  
  
• Click Publish Now to finalise.
  
  
• A confirmation message will appear when the schedule is saved successfully.
  
  

✅ You have now successfully created a Camp Activity Schedule!