How to configure the Activity Cutoff time (Time of day new spaces are released)

Summary

FLOW allows you to configure a feature where timetables automatically transition to display the next day's schedule after a designated cutoff time. This is useful for streamlining activity management and ensuring clarity for customers and staff.

For instance, if the cutoff time is set to 22:00 (10 PM), the current day's schedule will automatically switch to the next day’s schedule at 10 PM. This guide explains how to configure this setting globally, as well as how to apply overrides at Group, Facility, or Activity Category levels.


Step-by-Step Guide

1. Configure the Global Cutoff Time

  1. From the Home Page, navigate to the System Configuration module.

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  2. Go to Settings and click on Manage Settings.

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  3. From the Category Dropdown Menu, select Class Booking.

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  4. Search for Activity Cutoff Time and click on Edit.

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  5. Enter the desired cutoff time (e.g., 22:00) and click Save.

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This will set the cutoff time at the Global Level, applying the change across all centres.


2. Apply Group or Facility Overrides

Group Override

To override the global cutoff time for a specific group:

  1. Navigate to the Group Overrides Tab within the settings.

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  2. Select the Group you wish to apply the override to.

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  3. Click Edit, update the Activity Cutoff Time, and click Save.

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Note: If a relevant group doesn’t already exist, you will need to create a Setting Group first.


Facility Override

To override the global cutoff time for a specific facility:

  1. Navigate to the Facility Tab within the settings.

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  2. Select the Facility you wish to apply the override to.

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  3. Click Edit, update the Activity Cutoff Time, and click Save.

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3. Activity Template Override

This setting can also be overridden at the Activity Template Level.

  1. Navigate to the relevant Activity Template and click on 'Edit'.

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  2. Go the 'Advanced Settings' tab.

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  3. Scroll down to Advance Booking Timings and click on Edit Booking Timings.

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  4. Update the Time of day new spaces are released as needed and click on 'Save Changes'..

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4. Override Hierarchy

The Activity Cutoff Time follows this hierarchy:

  1. Activity Template: Overrides all other settings.
  2. Facility Level: Overrides global and group settings.
  3. Group Level: Overrides global settings.
  4. Global Level: Default setting applied across all centres.

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Completion

You have now successfully configured the Activity Cutoff Time and learned how to apply overrides for specific groups, facilities, or activity template.

 

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