How to create a Point-of-Sale (POS) Pricing Option?

Summary

This guide will walk you through the steps to create POS (Point of Sale) Pricing Options. These options can be applied to a variety of items, such as drinks, snacks, swimming goggles, and more. Additionally, POS pricing options can be used as “Extras” for Fast Ticket Templates, allowing you to add items like towel hire, locker hire, or swimming goggles to ticket purchases.

POS pricing options are exclusively available for purchase via the front of house (FOH) system and are typically linked directly to a Quick Button, representing the product being sold.

 

Video walkthrough

 

Step by step guide

 

  1. From the home screen, select the 'Pricing Option' Tab.

    Pricing_Option.png

  2. Select the 'Pricing Option' tab again

        Pricing_option_2.png

  1. Select 'Create Pricing Option' on the top right of the page.

    create_New_Pricing_Option.png

  2. Fill in the Pricing Option details and click on 'create'.

  • Reference: Enter a unique identifier for this pricing option. While underscores (_) can replace spaces for standardization purposes, it’s not mandatory.

  • Price: Enter the global price. You can override this later at facility or setting group level (see section 7 below).

  • Friendly Name: This is the name customers will see during purchase.

  • GL Code: The General Ledger (GL) Code is a unique alphanumeric identifier for tracking transactions. For example, GL Code 1010 might be used for memberships.

  • Type: Select 'POS' from the dropdown.

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6. Click on Manage Settings.

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7. General Tab

  1. You can adjust the reference, Friendly Name, Finance Code, and Tax Options if needed.
  2. 'Ask for Price' and 'Capture Notes' functionalities are optional (you can find more information about these via this link).
  3. 'Can be sold as Extra' (optional) is to be ticked if you would like this item to be available for purchase when a customer is making a Fast Ticket Activity booking.
  4. Once satisfied with the details, click 'Save'.

    Screenshot 2024-09-09 at 12.28.22.png

8. Availability Tab (can typically be skipped for POS items).

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  1. Date Restriction (Optional).
    Set an 'Active Start Date' and 'Active End Date' to limit availability to a specific date range.

    Screenshot 2024-03-14 at 12.44.13.png
  2. Age Restriction (Optional).
    Define an 'Age from' and 'Age to' for age-specific pricing.
    For example, you may have activities that are only suitable for younger customers.

    Screenshot 2024-03-14 at 12.50.45.png
  3. Gender Restriction (Optional).
    Limit this pricing option to a specific gender if required. For example, some of your activities might be for women only. This would prevent men from booking this activity in error.
    Screenshot 2024-03-14 at 12.47.36.png

  4. Customer Restriction (optional).
    Select 'Customer Records' to ensure only signed-in customers can book this activity.

    Screenshot 2024-03-14 at 12.50.10.png

  5. Membership Restriction (optional).
    Restrict availability based on Membership Groups or Membership Types.

    Screenshot 2024-03-14 at 12.54.23.png

  6. Activity Restriction (optional)
    Restrict availability based on the completion of a waiver or induction. Refer to our guide for more information.

    - Select 'Yes' from the dropdown
    Screenshot 2024-03-14 at 12.54.53.png
    - Choose the applicable restrictions from the dropdown and set the criteria.
    Screenshot 2024-03-14 at 12.58.12.pngScreenshot 2024-03-14 at 12.58.37.png
    Screenshot 2024-03-14 at 12.59.23.png

    After configuring these details, click 'Save'.

    Screenshot 2024-03-14 at 13.00.08.png

 

9. Pricing (Optional and you can skip if all your centres have the same prices for your POS items).

If needed, configure prices at the Setting Group or Facility Level to account for different pricing at various locations.

    1. Select the appropriate Setting Group/Facility from the dropdown and click 'Create New Price'.

      Screenshot 2024-03-14 at 13.04.28.png

      Screenshot 2024-03-14 at 13.08.30.png
    2. Fill in the price details and any optional fields, such as"

      - Member/Non-Member
      - Timebands
      - Active Start/End Dates.



      Screenshot 2024-03-14 at 15.30.13.png

      • Repeat for other venues/groups as needed.

      Note: Ensure each price has at least one differing criterion (other than the price itself) to avoid conflicts. FLOW defaults to the lowest available price for customers.

       

10. Adjustments (Optional).

  • Create pricing adjustments at the Global, Group, or Facility level based on criteria like membership, age, timebands, or dates.
  • Refer to the adjustments guide for detailed instructions.

11. Usage (skip for POS Items).

 

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12. Access Control (Skip for POS Items).

 

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